# Employee Record

This guide provides step-by-step instructions on how to navigate and use the Employee Record feature on the NexWaveERP HR platform. It covers various aspects such as personal information, address and contacts, attendance, leaves, salary, and health details. If you need to manage and maintain employee records, this guide will help you navigate the platform efficiently.

## Step 1: Navigate to the HR Homepage

 ![Step 1](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9lOWE3NzFjYy03NjFhLTRjYjUtYjM5OC1lY2IyOWVmZTAxMjYvYXNjcmVlbnNob3QtZTVkOWRhNDQuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.5EUwx8xE8JanI6QFagYkKCKk-r0mYR4RN5G8eUCBvoY)

## Step 2: Click "Employee"

 ![Step 2](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC81MmY4OTE5Ny0yYWMzLTQwYjYtYjhkYS01NGYxY2RiMjY5OTIvYXNjcmVlbnNob3QtOWUzMTM3ODIuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.V2TEQdPF9v49zS5h1OHz_EXaQynEFqmizLw8XI9TXRw)

## Step 3: Open one of the Employee Records or Click "Add Employee" for new employee record

 ![Step 3](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8wNGJmMzBhNi02OTY3LTRhN2YtYjZjNi05M2I1MmYzNmM3NWQvYXNjcmVlbnNob3QtYjQ2YjMzOTkuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.W4vlxOJiHNbmO-roVJKMD-pBhaD-spApZXbroUJgkfE)

## Step 4: On the Employee Record you can record the full name, gender and date of birth…

On the Employee Record you can record the full name, gender and date of birth at the header.

 ![Step 4](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC84MDU0YzJmZS01MmJiLTQxMmMtYTc4Ny02MDFkYWFkMWJlODYvYXNjcmVlbnNob3QtODM0OGUxNGIuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.K4DwzXYyBi7p9nSlmDayE3rdfXe7cK434q46XbRW8Go)

## Step 5: If the Employee also uses NexWaveERP you can assign their User ID

 ![Step 5](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8wNmI0NzY3OC0xYjJmLTQ2ZjctYTYzZS02YzM4ZjZjZmIyMjcvYXNjcmVlbnNob3QtMTM4OWVlN2YuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.RjgTrSzGfzx8GPs6u8dFP4x8Myi0CoV7YPqMcWNuBkI)

## Step 6: You can also capture the position details of the employee within your…

You can also capture the position details of the employee within your organisation

 ![Step 6](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC85ZDhkYWIxZi0wNjk5LTQ2NjctODc3OS01YzllNDJkYzU5YWQvYXNjcmVlbnNob3QtZWYxNmFkYzAuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.855ZM3qFV-mdFhvFvtRfXK_7zWwUIE9RhlNA0xyxpKc)

## Step 7: Click "Joining" Tab to see further information about the employee

 ![Step 7](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8xNTNiYmFjNi1jMjI2LTQxNGYtODdjMC1mNWNhN2ZiOGY4NzgvYXNjcmVlbnNob3QtZjk3YzAzNjEuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.Tzgsw0fCXLDx457hXiZGs5fPiApZoIcnP9sEOYSfdQI)

## Step 8: If you use the Applicant Tracking features in NexWave the applicant details…

If you use the Applicant Tracking features in NexWave the applicant details, offer and contract details will also be stored on the Employee record along with the date they joined your company

 ![Step 8](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9jMTFlYTJkMS01NDkxLTRiYzAtYmMzOC05MTRlMWYwOWQ3ODkvYXNjcmVlbnNob3QtZGEzZTVmZGUuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.m7tLt34EnCBG5SkshYvE2kFTUzOkOpVXn75hifL3AXs)

## Step 9: Click "Address & Contacts" to review the personal details of the employee

 ![Step 9](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9lNTdlNDExMi1jNmE5LTRjY2UtOGZiZi02Zjc1MzMzYTIwOGYvYXNjcmVlbnNob3QtMTU4NjY4MDguanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.bKtwfs66PSheHA2HE7W4dd2J5wpCzF3OnsbE5JXP6aE)

## Step 10: You can store the personal and company email details

 ![Step 10](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9kYTVhOTgwMi0xOGY4LTQ0MmQtOWRhNi01Mjc3NTZiMjFkNmUvYXNjcmVlbnNob3QtYjAyMDhkMGYuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.-6BiOAZITrSsN989WaNtijppnT6NsgyU_Vyv_NKHmkE)

## Step 11: You can also capture the employees home address

 ![Step 11](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9iNDc3NzQwYy04MWI3LTRkYzEtYTBlNC03YzhmZjQxNzc5MTcvYXNjcmVlbnNob3QtNWU1OTcyNDEuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.emqvhnlaThScmnqN743DLuxL61Ok_dBkBS26iwtXETA)

## Step 12: And their emergency contact details

 ![Step 12](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC80OTUxNDFlYS0wYmE1LTRmMDMtOGU5Mi0yYzgzM2RmNTRlMGEvYXNjcmVlbnNob3QtZGJhNzZhNmMuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.ijgS9oKeZV_Ot9MJ5BogJ9wbHWDgzqLFocEWgKbjAM4)

## Step 13: Click "Attendance & Leaves" tab to review the leave allowances and details for…

Click "Attendance & Leaves" tab to review the leave allowances and details for this employee

 ![Step 13](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC9hMjlhOTBlYy0xYzVjLTQwMTgtOGIyZS1iMjZlYTZhN2M4YTYvYXNjcmVlbnNob3QtZTE5ZDc0NjYuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.7oVHHm1EI3HFafIrzQNS_bEVmqCOY3LHAlDtmdezfvI)

## Step 14: You can assign Holiday Lists to an employee to cover public holidays and…

You can assign Holiday Lists to an employee to cover public holidays and personal leave allowances

 ![Step 14](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC84YmNiNGJjYS04YTU2LTQ2OWMtODhlYi0xNTI0MDc4MjNlNDUvYXNjcmVlbnNob3QtNGY1ZjVjNmQuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.ikeuTEUK_OSPcuyjrPbrk83a0Uj0oCzVkeiC56RIdJ8)

## Step 15: Click "Salary" tab to review the employee remuneration details

 ![Step 15](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC80ZTNmZmM4My04ZjYxLTQ0ZGYtYmQ3ZC01OWQzZWI5NTAxNWEvYXNjcmVlbnNob3QtNDM4NmYxZTQuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.J3KBOjR4jEHSN2Aiuu6vjBDx_pwh1l8MlnxHB5epH0Q)

## Step 16: Along with the employees salary you can also assign their cost centre, banking…

Along with the employees salary you can also assign their cost centre, banking details if needed, and their default currency

 ![Step 16](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8zYWRhYjlmZC0yNzE5LTQ1NGUtYmYzMy0xMjUzZjkwODMxNTMvYXNjcmVlbnNob3QtNjU0YTcyZjYuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.9tTGqgAX2dwWn-CDsTcB3knLn4s_rv0ZH0V1QC583ik)

## Step 17: Click "Personal" tab to review further information on the employee

 ![Step 17](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8zNmUyMzcwZi1hZTY2LTQ4MjEtYWMwZi1kY2IzNmM5ZDZlODIvYXNjcmVlbnNob3QtZGRhMDEzNTkuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.tYqMlG6tD-Mfg1qxu1nCicoztg3tPZlRu0uMqExXFnE)

## Step 18: If required, you can capture their marital status and blood group

 ![Step 18](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC84NDEwN2Y0Yy1kY2RkLTRkOTEtOTY4Mi1jZmY3ZmQyNDBhNjMvYXNjcmVlbnNob3QtNmZiM2JhMGQuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.RIJxrSFR5UMrvIp5Vq-KfmFY73fRDY9lQ3zWKxZQXcw)

## Step 19: You can also store any Private Health Care details and Passport information if…

You can also store any Private Health Care details and Passport information if needed

 ![Step 19](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC80YjE4ZjBmMC0wOWIwLTQ3MDQtYTQ3ZS05MjlkM2IwNTQ0YzQvYXNjcmVlbnNob3QtYzA1NjlmYzUuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.8wgd5m9XVjmdFZjX83YrXK5nmPM83w2UIJqZ5egCHIo)

## Step 20: Under the Profile Tab you can capture the Qualifications, work Experience and…

Under the Profile Tab you can capture the Qualifications, work Experience and overall History within your company

 ![Step 20](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC81NDY2YTAzMS04NWJlLTRkYzgtYTQ5OS0yOTY1ODEyYzcwOWEvYXNjcmVlbnNob3QtZjZkMDVmNDcuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.n2WyiWvVDDzLjuF_KX7S1fhyN8qKkeQvFUBh6AJvTp0)

## Step 21: The Exit Tab would be used to capture the information from an employee during…

The Exit Tab would be used to capture the information from an employee during their exit interview with your organisation

 ![Step 21](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8yYzYzYmNlNC1kYjFmLTRlZTQtYTFmZC0xYzdlNGFmOTNkNjEvYXNjcmVlbnNob3QtYzE2ODQ5MjcuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.pMW-8b_3nqFfdr2_FuD695n36i_xTrYXGtdOTsqok7E)

## Step 22: Click "Connections" to review all the employee transactions within the system

 ![Step 22](https://docs.nexwaveapp.com/api/files.get?sig=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2YxMTg5ZTEzLTdlMTQtNDA1ZC04MDI1LWMxZmI0Y2Y2MTg0ZC8zOWVmMjA4OC05ZDEyLTQ5ZDAtOWQ0ZC04OTc0ZDgzOWQwMTgvYXNjcmVlbnNob3QtZTM2YWZjZDUuanBlZyIsInR5cGUiOiJhdHRhY2htZW50IiwiaWF0IjoxNzkyNjIwOTAwLCJleHAiOjE3OTI3MDczMDB9.ElVmkDz9SklEOHv-zf-mQALro84e9MoKt8U-GAzpLnw)